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Digitization of incoming mail
Digitization incoming mail
In larger companies, the amount of paper mail received is enormous and its processing can be time-consuming and expensive. Digitizing incoming mail brings a modern solution that streamlines the entire document management process.
What is inbox digitization?
Digitizing incoming mail means moving from manual processing of paper documents to their electronic form. All received letters, invoices, contracts and other documents are scanned, processed and stored in digital form, ready for easy searching, approval and archiving.
30
years
experience
Advantages digitalization
- Regular processing: We process your mail daily or according to an agreed schedule
- Space saving: Get rid of piles of paper and save office space
- Easy search: Find the document you need in seconds thanks to advanced indexing
- Data extraction: We extract the necessary data from documents (Name, date, ID number, , Amount, ...)
- Process automation: Allows integration with other systems such as ERP or CRM
- Secure processing and archiving: All documents are processed in accordance with GDPR and stored in a secure digital archive
How Are we working?
- Incoming mail is forwarded to us or collected daily by our courier.
- Incoming mail is physically scanned using professional scanners
- Documents are automatically recognized (OCR technology) and their content digitized
- Information is categorized, indexed, and stored in a central digital archive
- Original documents are stored in registry archive boxes.
- Users can easily search, share, and process documents in a digital environment
Who is it for? digitization of incoming mail suitable?
For any company with a higher volume of daily mail that wants to streamline its document work, increase productivity,
reduce internal administrative burden and get a quick overview of incoming mail without the need for physical sorting and archiving.
The company will then enter the digitized mail into the registry with an indexed link to the archived original.
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